About Us
Express Technologies is a telecommunication company based in Fredericksburg, VA, and is known for the great care we take with clients and employees alike.
- Express-Tek is a faith-based company.
- Our core values are accountability, Excellence, Teamwork, Innovation, and keeping a good Reputation.
Job Description:
We’re seeking a detail-oriented Construction Administrative Assistant to join our team and support our construction department. In this role, you will report to the Director of Operations and play a pivotal part in ensuring the administrative functions of our construction projects are executed efficiently and effectively.
- We offer an excellent benefits package with PTO (Paid Time Off), Health Insurance, Life Insurance, Long Term Disability, Aflac, Paid Holidays, One Floating Holiday, and a 401K.
- We also have one paid day off per year to volunteer.
Requirements & Qualifications:
- Experience with industry-standard workflows and products to navigate project requirements efficiently.
- Knowledge of industry tools, materials, and methods to provide valuable support to project teams.
- Strong organizational and communication skills to effectively manage project documentation and coordinate with various stakeholders.
- Exceptional attention to detail to ensure accuracy in administrative tasks and project documentation.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced construction environment.
Responsibilities:
- Administrative Support: Provide administrative assistance to the Director as needed, including filing, running QuickBooks reports, following up on past due invoices, and managing new customer prequalification and setup.
- Timekeeping and Payroll: Utilize T-Sheets/QB interface to manage employee timekeeping and facilitate seamless payroll processing.
- Productivity Reporting: Generate productivity reports using QuickBooks to track project progress and resource allocation.
- Sales Meeting Attendance: Attend sales meetings to provide administrative support and contribute to project planning discussions.
- Billing and Project Log Maintenance: Assist the Director in maintaining accurate billing and project logs to ensure smooth project operations.
- Schedule Management: Coordinate and run weekly schedule meetings and maintain project schedules to keep projects on track.
- Service Request Coordination: Schedule and dispatch service requests promptly to ensure prompt resolution.
- Submittal and Closeout Support: Assist Project Managers with submittals and closeout documents to facilitate project completion.
- Training and Certification Records: Maintain department training and certification records to ensure compliance with industry standards.
- Property Management: Issue and maintain property acknowledgment records for technician electronic devices to track company assets.
The Location(s): Fredericksburg, VA.
Salary Range: $20-$27/hour
Why Should You Apply?
- Competitive pay
- Great benefits and community
- Opportunities for growth and on-the-job training